The Energy Systems group has expertise in the areas of microgrid systems, electric vehicles, communications, power converters, batteries, wide bandgap semiconductors, and energy systems engineering. The purpose of this group is to leverage these core expertise to architect, prototype, and build electrical power systems, power electronics, and embedded controls in support of large utility-connected microgrids, tactical microgrids, equipment for utility ancillary services and load management, and energy security system designs for multiple sponsors.
Group 73 is seeking an experienced Administrative Assistant to help with the responsibilities of the daily operation of a dynamic group office, encompassing a wide variety of administrative support tasks. The successful candidate must be able to set priorities, manage multiple concurrent tasks, be team oriented and possess strong communication skills. An ability to work successfully with others is essential, as is the ability to work under pressure in a fast-paced, multi-faceted office.
The candidate is expected to possess a high level of professionalism in communication with senior management and other external parties, a strong level of discretion in handling private information, and excellent ability to maintain situational awareness of office and Laboratory level matters.The candidate will be expected to perform multiple tasks which include managing complex calendars, coordinating internal and external visits and meetings, sending and receiving messages via email, answering phones and taking accurate messages, escorting visitors, arranging travel and processing expense vouchers, processing electronic shopping carts and purchases, executing credit card purchases and verification, maintaining office equipment and supplies, handling a small amount of electronic and hard-copy classified material, preparing and processing a variety of Laboratory web-based forms, typing and editing memoranda, creating and maintaining spreadsheets, composing and archiving correspondence for the office, creating and tracking facilities and IT work orders, and other administrative duties as needed.
The candidate may also have responsibility for administrative planning and coordination of special events, seminars and workshops. Lincoln Laboratory core hours are 8:30am to 5:00pm. An 8 hour work day is standard, with a half hour unpaid lunch break. The schedule for this position is 8:30am 5:00pm with a 12:00pm 12:30pm lunch break.
MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.
All employees at Lincoln Laboratory are required to obtain and maintain a security clearance, which requires U.S. citizenship.
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