Offices Services Associate-Assistant Site Supervisor

RR Donnelley in Boston, MA

  • Type: Full Time
position filled
Offices Services Associate-Assistant Site Supervisor Administration Boston, MA • ID:46103 • Full-Time/Regular We are seeking to fill the Office Services Associate role. This individual should be someone who has a desire to learn the various roles associated with being part of an Office Services team in a corporate financial services setting. Candidates should also have a strong client services background which will help foster a welcoming and professional environment, working in a high profile position. Responsibilities include. Principal Responsibilities  + Meet and greet clients and visitors as needed  + Create and modify documents, and prepare reports using Microsoft Office  + Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing  + Setup and coordinate meetings and conference rooms; clean conference rooms after meetings  + Follow procedures to run print jobs, punch, and bind printed materials  + Performs key ops procedures on office reprographics equipment  + Troubleshoots problems with reprographics equipment and places service calls as required  + Receives, sorts and delivers incoming mail  + Prepares overnight deliveries, affixes postage to outgoing mail, and maintains records on postage  + Assists with packaging of parcels  + Performs regular mail runs  + Maintain inventory of office supplies and order supplies when needed  + Coordinates work orders, vendors, and purchase orders  + Coordinates messenger services/deliveries  + Perform other duties as needed including coverage for other business service functions at the site.  + Helps with office moves  + Maintain hard copy and electronic filing system  + Handles sensitive and / or confidential documents and information responsibly, and with integrity  + Fulfilment of document scanning requests  + Cross train in all service areas and provides backup support as needed.  + Communicates professionally via email and verbally  + Ensure all work is performed according to client specifications, meeting and exceeding expectations.  + Deliver support for specialty projects as required.  + Monitor and maintain customer and RR Donnelley policies and procedures.  + Support staff in assigned project based work  + Provide multiple site support as needed Shifts Available: Monday-Friday 8am-5pm Required Skills + 2-3 years' experience in similar service  + Ability to work overtime as needed  + Ability to handle sensitive and/or confidential information.  + Ability to work well with others in a team atmosphere  + Experience in navigating a high-profile, high-paced environment  + Proven customer service skill set that exhibits the desire to go above and beyond to deliver top-notch service.  + Provide premiere service to clients with a "can do" attitude.  + Excellent written and oral communication  + Microsoft Office Suite including proficiency in Word, Excel, PowerPoint and Outlook.  + Ability to problem solve, rationalize and mitigate/manage obstacles presented. RR Donnelley is an EEO/AA including Vets and Disabled Employer </script>

You may be interested in these similar jobs!
Home Health Aide (Relocation assistance available)
Northeast Arc in Danvers, MA

A meaningful career is waiting for you! Home Health Aide Positions-- Relocation and travel assistance provided! Located North of Boston, Massachusett…

Read More
Teacher & Assistant Early Childhood Education
United South End Settlements in Boston, MA

The mission of United South End Settlements (USES) is to harness the power of our diverse community to disrupt the cycle of poverty for children and …

Read More
Receptionist / Administrative Assistant
Avis Budget Group, Inc in NORTH EASTON, MA

A well established and growing company is looking for a motivated person with excellent communication skills, and outgoing personality to help with …

Read More
Physician: Internist Needed in New Hampshire | JOB-2602456 (Pelham)
CompHealth in Pelham, NH

An exciting internist opportunity is now available at a physician-owned group in New Hampshire. The group has three offices with full imaging and lab…

Read More
Permanent Family Practice-OB Physician in Massachusetts (Brighton)
Medical Search International in Brighton, MA

Family Practice-OB physician employment in Massachusetts : Location : Eastern Massachusetts (45 mins north of Boston,MA ) Specialty : Family Medicine…

Read More
Physician: FM Medical Director Job near Boston, MA | JOB-2578976 (Natick)
CompHealth in Natick, MA

CompHealth is currently assisting a Massachusetts community health center with their search for a medical director. As the medical director you will …

Read More
Operation & Maintenance Technician II (Lowell)
ENGIE North America in Lowell, MA

At ENGIE North America, innovation and excellence create a platform for growth. We have a range of businesses in the United States and Canada, includ…

Read More
Restaurant manager (Lynn)
Ninety Nine Restaurant & Pub in Lynn, MA

LOVE WHERE YOU WORK The Ninety Nine Restaurant & Pub is headquartered in Woburn, MA and is proud to serve more than 20 million guests a year in over …

Read More
CRA II Boston, MA area (Oncology) (Wilmington)
Syneos Health in Wilmington, MA

JOB SUMMARYThe Clinical ResearchAssociate II (CRA II) will perform monitoring and site management activitiesfor Phase I-IV clinical research projects…

Read More
Lead Automation Engineer (DeltaV) (Milford)
Bristol-Myers Squibb Company in Milford, MA

The Automation Engineer will be an integral part of the Automation & IT function in Bristol-Myers Squibb at Devens, MA. The role will serve as a key …

Read More
Retail Co-Manager MA (Waltham)
Hobby Lobby in Waltham, MA

Posting TitleRetail Co-Manager MA11-Feb-2020Job Description - OverviewGot Passion?As the leader in the arts and crafts retail industry, Hobby Lobby i…

Read More
Senior Manufacturing Engineer (Woburn)
Bristol-Myers Squibb Company in Woburn, MA

Bristol-Myers Squibb is a global Biopharma company committed to a single mission: to discover, develop, and deliver innovative medicines focused on h…

Read More
Experienced NP needed for the ER/ Supervisory Role for Nights in New Hampshire / Vermont Boarder- Permanent/Full-Time (Pelham)
All Star Recruiting in Pelham, NH

Emergency Medicine opening in , New Hampshire. This and other nurse practitioner jobs brought to you by NursingJobCafe.comNew Hampshire is seeking an…

Read More